Practical information
Conference Invitation Letter
The conference organizer issues invitation letters to registered participants who need a document confirming their registration and participation — for example for a visa application, institutional approval or funding. Letters are issued only after registration and payment have been confirmed. An invitation letter supports your visa application but does not guarantee a visa; decisions rest with the embassy or consulate.
How to Request an Invitation Letter
Register and payfor the conference.
Complete the request formon this page with the attendee's details, using the email address used for registration.
Receive your letter by emailwithin 3–5 business days after payment is confirmed and the request details are complete.
Submitting the request does not by itself mean the letter has been issued. Visa requirements depend on your nationality; check the current rules with the embassy or consulate of the United Kingdom well in advance and apply as early as possible.
Request an Invitation Letter
These are the attendee's details, even if someone else paid for the registration.
Before you request
- Registration and payment confirmed
- Attendee's details, not the payer's
- Name exactly as shown in the passport
Passport details are used only to produce the invitation letter.
Frequently Asked Questions
Who needs an invitation letter?
Any registered participant who needs a document confirming their registration and participation, most often for a visa application.
When should I apply?
As soon as your registration and payment are confirmed. Allow enough time for visa processing before 14 May 2027 — see Important Dates.
What if my passport details are wrong?
The letter is issued exactly as entered. Check the spelling of your name and your passport number carefully; a corrected letter can be requested by contacting us.
What does the letter contain?
Your name, your registration and participation type, the conference title, dates and venue, and the organizer's contact details.
How is my passport data handled?
See the data note below and the Privacy Policy.
What if I cancel or cannot attend?
The standard cancellation policy applies — see the Terms & Conditions.
Passport details are used only to produce the invitation letter. They are stored encrypted, are never sent by SMS or exposed to AI assistants, and are deleted 6–12 months after the conference.